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University Asst Dir Accounting Services

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Background Check

When required this offer of employment is contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Valdosta State University, as determined by Valdosta State University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check.

Position Details

Classification Information

Classification Title University Asst Dir Accounting Services
Regular/Temp Regular
Full-time/Part-time Full-Time
Position Notes

All part-time and temporary positions must abide by the ACA rules and regulations. In addition, part-time positions must abide by Valdosta State University regulations including allowed hours worked.

Position Information

Position Title University Asst Dir Accounting Services
Job Search Identifier Staff
Proposed Salary Commensurate on Experience
General Summary of Responsibilities

This position is responsible for directing and overseeing accounting functions for the University including: general accounting, accounts payable, restricted funds, and travel and banking. Assist in the fiscal year-end closeout and preparation of the Annual Financial Report and respond to audit questions. Sets policies and procedures to ensure compliance with all applicable guidelines and ensures that department goals are executed. Reconcile and maintain the University’s capital assets. Determine tax status of payments to foreign nationals. Prepare tax form 1042 and oversee the preparation of forms 990-T and 1099 annually. Prepare and submit other financial reports as necessary. This position requires time beyond the normal operating hours of the University during peak times and especially at fiscal year-end. Serve as the point person when the Director is unavailable. Other duties as assigned.

Required Qualifications

Completion of Bachelor’s degree in Business or related field.

8 Years related experience.

Credit Check

Preferred Qualifications

Experience in University System of Georgia accounting processes and procedures.

Master’s Degree

Physical Requirements

Ability to perform the essential functions of the position with reasonable accommodation.

Ability to communicate with reasonable accommodation.

Position Full-Time/Part-Time Full-Time, fully benefited (30+ hours)
Standard Hours 40

Essential Duties of the Position

The duties below reflect 90% of the employee's responsibilities. There is an additional 10% reserved for professional development and any other duties that may be assigned.

Job Duty

Plan, direct and/or supervise the work of a number of accounting and other personnel engaged in the maintenance of a centralized accounting system. Responsibilities include hiring and training employees; planning, assigning, directing work, reviewing work through reconciliation and report reviews, and appraising performance; addressing complaints and resolving problems.

Percentage Of Time 35
Job Duty

Perform and assist others in performing month-end closeout procedures to include but not limited to assigning and reviewing work of others as needed.

Percentage Of Time 5
Job Duty

Assist in the preparation of the annual financial report and supporting schedules related to fiscal requirements for submission to state officials and respond to audit questions, etc. This includes managing fiscal year end checklists and ensuring that tasks are completed timely and without error.

Percentage Of Time 10
Job Duty

Assist in or personally develop, evaluate and modify internal procedures and systems for the control and audit of financial accounts.

Percentage Of Time 3
Job Duty

Routinely review accounting data and reconciliations, identify and correct errors, apply accounting principles to transactions and recommend revisions in departmental accounting procedures to ensure conformance with applicable statues, and Board of Regents policies and procedures.

Percentage Of Time 5
Job Duty

Review and Reconcile Capital Ledger monthly to include:

Review and Reconcile Asset Additions prior to month-end closeout

Reconcile Actuals to Capital Ledgers at least quarterly

Reconcile all Capital Ledger accounts including but not limited to: Assets, Accumulated Depreciation, Net Assets, Depreciation and Gain/Loss at least quarterly

Review and Reconcile Small Value Purchases – Actuals to Capital

Review and Reconcile Salvage Sales Revenue Acct (Acct 470107)

Review Capital and Operating Leases at least quarterly and prepare entries for posting at year end

Oversees the preparation of potential CWIP capital projects from review of CWIP expenditures at least quarterly.

Percentage Of Time 8
Job Duty

Review all journals for correctness and approve daily.

Percentage Of Time 5
Job Duty

Track, Record and Prepare remittance of International Tax (Payroll, International Students on Scholarships and Accounts Payable Vendors)

Percentage Of Time 8
Job Duty

Administer and resolve expense modules issues as they arise.

Review expense module activity monthly prior to close.

Closely monitor expense module activity and review T-Auth files in preparation for fiscal year end close, beginning March 1st of each year.

Percentage Of Time 3
Job Duty

(1%) Perform banking duties for wire transfers, etc. as needed.

(1%) Review and prepare reporting and tax compliance requirements including Sales tax, Unrelated Business Income Tax (990-T), 1099s, 1042s and Unclaimed Property.

(1%) Prepares a portion of EADA report annually and work closely with Strategic Research staff on identifying variances on the final compilation report.

(1%) Process Endowment Scholarship Requests.

(1%) Serve as the subject matter expert on capital assets and international tax by aiding other campus personnel.

Percentage Of Time 5
Job Duty

Maintain procedures manual: This includes writing the procedures manual for the position and updating and editing it on a perpetual basis as business processes dictate.

Percentage Of Time 3

Posting Details

Posting Details

Posting Number S00571
Desired Start Date 10/02/2017
Open Date 09/14/2017
Close Date 09/29/2017

Reference Requests

Reference Requests

Accept Online References Yes
Minimum Requests 2
Maximum Requests 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Have you previously worked within the USG system?
    • Yes
    • No
  2. Do you have experience with capital assets and expenditure accounting?
    • Yes
    • No
  3. Do you have prior experience preparing tax forms? If yes, list which ones.

    (Open Ended Question)

  4. How many people have you supervised in the past?

    (Open Ended Question)

  5. Do you have Governmental Accounting experience, if yes how many years?

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume
  2. Unofficial Undergraduate Transcripts
  3. Unofficial Graduate Transcripts
  4. List of References
Optional Documents
  1. Cover Letter